{"id":8209,"date":"2019-04-15T09:50:44","date_gmt":"2019-04-15T09:50:44","guid":{"rendered":"http:\/\/www.wedding-venue-secret.com\/?p=3785"},"modified":"2019-04-23T11:09:55","modified_gmt":"2019-04-23T11:09:55","slug":"provide-your-caterers-with-a-seating-plan","status":"publish","type":"post","link":"https:\/\/www.theweddingsecret.co.uk\/magazine\/provide-your-caterers-with-a-seating-plan\/","title":{"rendered":"Provide Your Caterers With A Seating Plan"},"content":{"rendered":"\n<p>You\u2019ve got a ring on your finger and confetti in\nyour hair. All that is left now is sitting everyone down to the three course\nmeal that you have ordered. But everyone is looking uncomfortable, all the kids\nare crying, and your cousin with the nut allergy is looking for her epi-pen.<\/p>\n\n\n\n<p>It\u2019s okay. That was all a bad dream&#8230;<\/p>\n\n\n<p><!--more--><\/p>\n\n\n<figure class=\"wp-block-image\"><img src=\"https:\/\/s3.amazonaws.com\/images.theweddingsecret.co.uk\/magazine\/planning\/Provide-your-caterers-seating-plan\/caterers-wedding-plan-image-1.jpg\" alt=\"proved your caterers with a wedding seating plan\"\/><\/figure>\n\n\n\n<p>Although creating a seating plan might be difficult, there are no reasons why there should be any problems on the day. That is to say, there won\u2019t be any issues if you read this helpful article first and take note.<\/p>\n\n\n\n<h3><strong>What is a Seating Plan?<\/strong><\/h3>\n\n\n\n<p>If you are having a formal reception meal, then a\nseating plan is vital. A&nbsp;seating\nplan elaborates on your overall guest list. You can place specific people on\nspecific tables within your reception dining room.<\/p>\n\n\n\n<figure class=\"wp-block-image is-resized\"><a href=\"https:\/\/www.theweddingsecret.co.uk\/elle-bee-design-wedding-stationery-worcestershire.html\" target=\"_blank\" rel=\"noreferrer noopener\"><img src=\"https:\/\/s3.amazonaws.com\/images.theweddingsecret.co.uk\/magazine\/planning\/Provide-your-caterers-seating-plan\/Elle-Bee.jpg\" alt=\"shall i give my caterers a wedding table plan\" width=\"720\"\/><\/a><\/figure>\n\n\n\n<p>Then, you\ncan clearly see who you\u2019ve invited and where it would be best to seat them for\nthe breakfast. This is especially important if you have certain family members\nthat would be best on opposite ends of the room!<\/p>\n\n\n\n<p>The top table mostly seats itself if you choose to opt for a traditional approach. In this arrangement, the bride and groom take centre stage, surrounded by the bride\u2019s parents, then the groom\u2019s, and finally the best man and chief bridesmaid. <\/p>\n\n\n\n<p>Of course, if your family arrangement is different, or if you\u2019d rather opt for something else, there are other options.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/www.theweddingsecret.co.uk\/on-cloud-nine-wedding-stationery-cotswolds.html\" target=\"_blank\" rel=\"noreferrer noopener\"><img src=\"https:\/\/s3.amazonaws.com\/images.theweddingsecret.co.uk\/magazine\/planning\/Provide-your-caterers-seating-plan\/On-Cloud-Nine.jpg\" alt=\"shall i give my caterers a wedding table plan\"\/><\/a><\/figure>\n\n\n\n<p>Once all the difficult decision of who sits where is sorted out, you&#8217;re left with a seating plan. This is a list, or diagram, that displays where all of your guests will be sitting for the duration of the night.<\/p>\n\n\n\n<p>Many <a href=\"https:\/\/www.theweddingsecret.co.uk\/wedding-stationery-somerset\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"stationers (opens in a new tab)\">stationers<\/a> can create beautiful table plans, numbering or naming the tables for ease of use. These can then be displayed at the entrance to the dining room to add to your decor. Importantly, it gives your guests clear instruction as to where they have been invited to sit.<\/p>\n\n\n\n<h3><strong>Do the Caterers Need a Copy?<\/strong><\/h3>\n\n\n\n<p>Yes! Whatever delicious option you\u2019ve chosen for your wedding food, giving <a href=\"https:\/\/www.theweddingsecret.co.uk\/all-catering-bars-bristol\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"caterers (opens in a new tab)\">caterers<\/a> as much information as possible is helpful. Whether you use the in-house team at your venue, or a bespoke hired-in catering company, they need to know who is sitting where. Otherwise, the nightmare at the top of this article might come true.<\/p>\n\n\n\n<figure class=\"wp-block-image is-resized\"><a href=\"https:\/\/www.theweddingsecret.co.uk\/on-cloud-nine-wedding-stationery-cotswolds.html\" target=\"_blank\" rel=\"noreferrer noopener\"><img src=\"https:\/\/s3.amazonaws.com\/images.theweddingsecret.co.uk\/magazine\/planning\/Provide-your-caterers-seating-plan\/On-Cloud-Nine-2.jpg\" alt=\"shall i give my caterers a wedding table plan\" width=\"720\"\/><\/a><\/figure>\n\n\n\n<p>While the\nseating plan for guests may be beautifully ornate, the one you submit to your\ncaterers needs to be functional. Imagine, for example, going to a restaurant\nwhere none of the wait staff are familiar with the tables. This will be the\ncase at nearly every wedding venue you book.<\/p>\n\n\n\n<p>An ideal\nfinalised catering table plan should replicate your actual setup on the day. It\nwill include a realistic drawing of the table set-up and indicate table names\nor numbers. Moreover, precise details on where each guest is sitting (including\nnames), and the type of meal each person is having will enable smooth-running\nof service.<\/p>\n\n\n\n<figure class=\"wp-block-image is-resized\"><a href=\"https:\/\/www.theweddingsecret.co.uk\/elle-bee-design-wedding-stationery-worcestershire.html\" target=\"_blank\" rel=\"noreferrer noopener\"><img src=\"https:\/\/s3.amazonaws.com\/images.theweddingsecret.co.uk\/magazine\/planning\/Provide-your-caterers-seating-plan\/Elle-Bee-2.jpg\" alt=\"shall i give my caterers a wedding table plan\" width=\"720\"\/><\/a><\/figure>\n\n\n\n<p>If you\nare offering a set menu for all guests (i.e. virtually everyone is eating the\nsame), then you only need to differentiate those with specific dietary\nrequirements, such as vegetarian or gluten free.<\/p>\n\n\n\n<p>It\u2019s also helpful to know where any children might be sitting. Certainly, clearly identifying if there is an allocated children\u2019s table of their own or if the kids are intermingled with guests is really helpful. After all, the last thing you want is hungry and disruptive children without meals in front of them.<\/p>\n\n\n\n<h3>Why Do the Caterers Need the\u00a0Seating Plan? \u00a0\u00a0<\/h3>\n\n\n\n<p>Depending on how many people you invite, you could have a room of a hundred people, hungry and drinking champagne. Especially if there are children involved, this could soon get messy. <\/p>\n\n\n\n<p>Furthermore, if staff need to check several times before serving plated food to the correct person, meals could soon get cold.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img src=\"https:\/\/s3.amazonaws.com\/images.theweddingsecret.co.uk\/magazine\/planning\/Provide-your-caterers-seating-plan\/caterers-wedding-plan-image-3.jpg\" alt=\"shall i give my caterers a wedding seating plan\"\/><\/figure>\n\n\n\n<p>A seating\nplan enables the waiting staff to serve all of your guest\u2019s food at the same\ntime because they know exactly where they are going. You don\u2019t want half the\nguests to have finished before the other half receives their meal. It also\nmeans that any dietary requirements are known about and allergy mishaps can be\navoided!<\/p>\n\n\n\n<p>Therefore, it\u2019s ideal to provide a concise, large and clear catering\u00a0seating plan. Talk to your caterer to work out how best to do this. Perhaps a different plan for each course would be useful, or else a colour code. <\/p>\n\n\n\n<p>Likewise, they are going to want to visualise the room from the plan. Thus, whereas your plan for guests can be laid out how you prefer, your caterers need a map.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img src=\"https:\/\/s3.amazonaws.com\/images.theweddingsecret.co.uk\/magazine\/planning\/Provide-your-caterers-seating-plan\/caterers-wedding-plan-image-4.jpg\" alt=\"shall i give my caterers a wedding table plan\"\/><\/figure>\n\n\n\n<p>Your\ncatering manager can use the table plan to the best of their ability to form a\ncohesive action-plan for getting the food out to your guests as quickly and\nefficiently as possible. After all, this is where their experience lies. In\nshort, you just need to help them get there.<\/p>\n\n\n\n<h3><strong>What About if Things Change?<\/strong><\/h3>\n\n\n\n<p>Your\ncaterers must be able to deal with any last-minute changes to the seating plan\norder that might arise on the day. For instance, if certain guests don\u2019t show\nup, or for some reason insist on sitting in another seat!<\/p>\n\n\n\n<p>Sarah from <a href=\"http:\/\/tastethelove.co.uk\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Taste The Love (opens in a new tab)\">Taste The Love<\/a>, a Manchester-based catering company, says that a seating plan is &#8220;really important. Obviously it is more important if allergies are involved. I tend to ask for the seating plan two weeks before the event, to give to Front of House staff so they have it clear before your wedding.&#8221;<\/p>\n\n\n\n<p>Sarah added, &#8220;Everything can change at the last minute but so long as the Front of House staff know then everything will be okay.&#8221;<\/p>\n\n\n\n<p>Caterers\ncan make physical updates to your arrangements by using a pen to mark alterations\non the table plan. On the other hand, they can simply let their waiting staff\nknow of any such changes.<\/p>\n\n\n\n<p>A clear, uncluttered seating plan makes these changes easier to see and to manage. Keep them up to date, but try not to worry too much. For instance if your aunt\u2019s plus one has just told you about a severe milk allergy, ask somebody to tell the kitchen. <\/p>\n\n\n\n<figure class=\"wp-block-image\"><img src=\"https:\/\/s3.amazonaws.com\/images.theweddingsecret.co.uk\/magazine\/planning\/Provide-your-caterers-seating-plan\/caterers-wedding-plan-image-2.jpg\" alt=\"shall i give my caterers a wedding table plan\"\/><\/figure>\n\n\n\n<p>Your caterers can make\nvery good use of a comprehensive table seating plan. By providing them with\nthis document, you are guaranteed to make the catering process a smoother, more\nefficient and enjoyable experience.<\/p>\n\n\n\n<p>Meanwhile, relax. This is your special day and a meal you have been\nplanning for months.<\/p>\n\n\n\n<p><strong><em>Have you\nhad any issues relating to your seating plan? Let us know what happened, and\nhow you resolved them, in the comments below.<\/em><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You\u2019ve got a ring on your finger and confetti in your hair. All that is left now is sitting everyone down to the three course meal that you have ordered. But everyone is looking uncomfortable, all the kids are crying, and your cousin with the nut allergy is looking for her epi-pen. It\u2019s okay. That [&hellip;]<\/p>\n","protected":false},"author":31,"featured_media":27846,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[167,158,176,187],"tags":[1470,1364,1384,1365,2100,1423],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.7.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Provide Your Caterers With A Seating Plan | The Wedding Secret Magazine<\/title>\n<meta name=\"description\" content=\"A seating plan is necessary not only for guests, but also for your caterer. 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